Expirations can be configured to automatically track domain and certificate expirations for websites added to a client's Websites section. They can also be added manually to KB articles (via the More dropdown) and to custom assets (using a date field in the asset layout).
There are four main types of expiration:
- Website expirations — tracked automatically when a website URL is added to a client's Websites section. Domain and SSL certificate expiration dates are monitored.
- Custom expirations — created using a date field in an asset layout. To include the date in the Expirations list, enable Add to Expirations when creating the field.
- Warranty expirations — currently imported from select PSA integrations and Hudu Radar.
- Article expirations — expirations added to a KB article are automatically included in the Expirations list.
Visit Asset Layouts and Alerts for additional information on custom expiration fields and expiration notifications.
Guides
Creating custom expirations
Creating custom expirations for assets requires the admin or super admin role. (For more on adding fields, see Asset Layouts.)
- Navigate to Hudu admin → Asset Layouts.
- Select New Asset Layout, or click into an existing layout (e.g. Desktops) and click New Field.
- Choose Date from the list of field options.
- Name the field (e.g. "Warranty Expiration") and enable the Add to Expirations checkbox at the bottom under Preferences.
- Click Create or Create and Add Another.
- Return to a client space and open the asset layout you just edited.
- Create a new asset or open an existing one (e.g. "John's Desktop").
- Find the new field (e.g. "Warranty Expiration") and select a date from the calendar widget.
The expiration now appears in that client's Expirations section (left-hand menu) and in the Global → Expirations list.
Company expirations list
A company's expiration list automatically includes monitored website expirations, any dates from fields set to track expirations, and warranty expirations synced from supported PSAs and Hudu Radar.
Expirations can be filtered by:
- Expiring within a certain number of days
- Type
- Company
- Whether to show expirations that have already expired
You can also choose what the list view shows: Expiration Types and Expiration Dates.
Website expirations
Domain and SSL certificate expirations from websites added to a client's Websites section automatically populate in that client's Expirations library and the Global → Expirations view.
Visit Website and SSL Monitoring for additional information.
KB expirations
Adding expiration dates to KB articles requires the editor role or above, plus permission to access the article.
- Navigate to a client's KB section or the Central KB, then open an individual article.
- At the top right of the content page, click More Options.
- Select Set Expiration Date, enter or choose a date, then confirm with Set Expiration Date.
The article is automatically placed into the client's expiration category (for client-specific articles) and the Global → Expirations view. KB article expirations are also visible in the right-hand tool panel.
Tools
The sections below introduce additional tools and features associated with expirations. Expand each for an overview.
The global expirations list, in your Hudu Global area, provides an overview of all expirations regardless of which client space they reside in. It offers the same filtering and list-view options as the company expirations list, above.
- Spectator roles and above can access it, provided their group has access. Users only see expirations in companies they have access to.
- Any expiration found in a client's expirations section appears in the global list.
Upcoming expirations can be configured to trigger alerts, sent to Slack, Teams, Discord, or email.
Visit Alerts for additional information.
The Expiring Soon widget on your main Hudu dashboard (if not hidden) gives a brief look at upcoming expirations. An expiration appears here only if it falls within a set number of trigger days, which you can configure via the top-right Profile icon → Edit Profile.
From the expirations list, you can archive or permanently delete multiple expirations at once with Bulk Actions:
- Select one or more expirations.
- Open the Bulk Actions dropdown.
- Choose Archive or Permanent Delete.
Website expirations can also be archived by opening the individual website and selecting Archive next to the expiration in the right-hand sidebar. Archived expirations move to the Museum → Expirations tab, remain visible in the Museum, and no longer appear in the global expirations table. If you archive a record that has an expiration, Hudu automatically archives the expiration too.
Any expirations deleted prior to version 2.40.0 were only archived, so they appear in the Museum → Expirations tab.
Permanent Delete removes the selected expirations and cannot be undone.
Expirations can be exported to .csv for reporting or external use, from both the company and global expirations lists. Use the Export option in the top right. Exports include the expirations currently shown, respecting any applied filters.
FAQ
The editor role or above, with permission to access the article.
Hudu automatically archives the expiration along with the record. The expiration moves to the Museum → Expirations tab and no longer appears in the global expirations table.
Archive moves the expiration to the Museum, where it remains recoverable. Permanent Delete removes it entirely and cannot be undone.
Troubleshooting
The date field must have Add to Expirations enabled. An admin or super admin should go to Hudu admin → Asset Layouts, open the layout, edit the date field, and enable Add to Expirations under Preferences. Existing assets then surface that date in the client's Expirations section and the Global → Expirations list.