How to Handle Multiple Client Locations

How to use Parent/Child Relationships

• Navigate to the client space that you’d like to associate a parent with, or to the client/company page to create a new space.
• Click the Edit button (if editing an existing space); OR ((+ New client)).
• In the Parent Company field, search for the parent client you would like to associate it with.
• Click the Update Company button.

Use Cases & Additional Info

• This method is best when the data between clients is very loosely associated.
  • For example, if you have a client that is a franchise where most of the data between locations (computers, people, networks) are completely separate and unique.
• Companies/clients related via the parent/child relationship will have completely separate interfaces (spaces) within Hudu for keeping their information separate.
• Parent/child company spaces will have separate external sharing portals, and end-users for each will need to be configured to access their respective allowed space.

Using Asset Layouts

How to Set Up an Asset Layout to Use for Locations

• Navigate to the Hudu admin area → Asset Layouts.
• Create a new asset layout called Locations or Sites (or really, whatever makes the most sense for your needs).
• Add fields for information such as Address, Primary Contact, Site Description, etc.
• Optionally, turn off passwords, files, photos, comments, or processes in the Edit Asset Layout option if you’d like to disable these items for this asset layout.
• Within each company, navigate to the newly created Locations asset layout.
• Create a few location assets with names and addresses like:
  • Primary Location
  • Secondary Location
  • Elizabeth St. Branch
  • Location #4
  • etc.

Using Related Items to Associate Assets with a Location

Related Items allow you to link assets to a location after they’ve been created, making it easy to see everything associated with a specific site.

How to use Related Items

• When creating or editing an asset, add the appropriate location under Related Items in the right side panel. 

• Multiple assets can be related to the same location.

• Assets can also be related to multiple locations if needed.

• By navigating to a location asset at any time, you can view all assets related to that location in one place.

Using an Asset Link Field to Assign a Location

In addition to using Related Items, you can also assign a location to an asset by using an Asset Link field directly on the asset layout. This approach is useful when you want a clear, single “assigned location” field on the asset itself.

How to set use Asset Links

• Navigate to the Hudu admin area → Asset Layouts.

• Edit the asset layout you want to associate with a location (for example: Servers, Workstations, Network Devices, etc.).

• Add a new field and choose Asset Link as the field type.

• Configure the Asset Link field:

  • Label: Location, Site, or Assigned Location

  • Asset Layout: Select your Locations (or Sites) asset layout

• Save the asset layout.

How to use it

• When creating or editing an asset, select the appropriate location from the Asset Link field.

• This explicitly assigns the asset to a specific location without relying solely on manual related items.

• The linked location asset will automatically show the relationship, allowing you to view all assets assigned to that location from the location’s asset page.

Choosing Between Asset Link and Related Items

• Asset Link field: Use this when an asset should have one clear, primary location. This works best when location is a required or structured part of the asset.

• Related Items: Use this when assets may be associated with multiple locations or when the relationship is more flexible or contextual.

Many teams use both:

• Asset Link for the primary or assigned location

• Related Items for secondary, shared, or reference relationships